A group message asks what everyone wants to do and receives several unrelated ideas. The organiser cannot tell which options people would actually accept.
After gathering the relevant preferences, offer a few workable options. Include the date, place and expected cost where those affect the choice. Give a response deadline if a booking depends on it.
Explain how the choice will be made
Say whether everyone needs to agree or whether a majority will decide. Give people a clear way to state that none of the options works. Avoid presenting a fixed plan as an open choice when the important parts cannot change.
Once the decision is made, send the final arrangement separately from the discussion. Ask for explicit agreement before any payment or commitment that affects others. Keep optional additions optional unless people choose them. A concise decision message helps a group move from possibilities to a usable plan without making each person read a long thread to discover what was eventually agreed.
