You send a draft for review and receive comments in several messages over several days. You make each change as it arrives. By the end, earlier edits conflict with later ones and you are unsure whether the draft is ready.
Ask reviewers to collect feedback by an agreed date. Explain which decisions are open and which requirements have already been approved. Name the person who resolves conflicting comments so you do not have to infer whose preference wins.
Confirm what closes the round
After addressing the collected feedback, send a short account of the decisions and any unresolved question. Ask for confirmation of the version that will be used. Keep further additions separate from corrections to that agreed version.
Some projects need several rounds, and genuine errors still need attention after approval. The purpose of a limit is to make the workflow visible. If the review keeps reopening, discuss whether the brief is clear enough or whether an important decision-maker needs to join the next round earlier.
